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Sales documentation tool
Analysis of existing process and automation of pain point management
Problem:
The sales process of HOVMAND was complex and fragmented, spanning from the initial contact with a potential customer to fulfillment, shipping, production and payment. It was difficult to track where a sale was in the workflow, what paperwork was needed, and who to contact when progress stalled. Existing inefficiencies caused delays and uncertainty throughout the process.
Solution:
Through interviews and process mapping, the current workflow was analyzed and visualized, revealing pain points and bottlenecks. A tool was then built to automate repetitive tasks, generate the necessary documentation, and provide a clear overview of each sale. The tool makes it easy to see the status of every sale, understand ownership, and quickly identify where attention is needed, effectively streamlining the entire end-to-end sales workflow.
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Pain point analysis
Visualized process of HOVMAND's sales to cash process with focus on painpoints
Critical pains:
—> Between steps there is potential waiting time do to slow communication between stakeholders
—> Paperwork is hard to track and changes through the process makes versioning a confusing factor
—> There is no single system for maintaining an overview